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| background [2025/06/17 16:57] – admin | background [2025/06/17 16:58] (current) – admin |
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| When an officer had to take a decision for a sub-project for some part of it -- say settling a contractor's bills, or approving the architect's drawing... the box-folder was retrieved from the central file storage and plonked on the officer's desk. The box-folder had all the papers received from various agencies for the sub-project arranged chronologically. | When an officer had to take a decision for a sub-project for some part of it -- say settling a contractor's bills, or approving the architect's drawing... the box-folder was retrieved from the central file storage and plonked on the officer's desk. The box-folder had all the papers received from various agencies for the sub-project arranged chronologically. |
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| The officer then locates the file relevant for his decision. That paper is flipped over and on the back of the paper (which is usually blank) the office would write his comments and sign and date that comment. The box-file then goes back to the central file-storage. | The officer then locates the file relevant for his decision. That paper is flipped over and on the back of the paper (which is usually blank) the officer would write his comments and sign and date that comment. The box-file then goes back to the central file-storage. |
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| The advantage of such as system is that it was not //reductionist.// The entire holistic of the sub-project are almost completely available in that box-file. If the officer had to search side-ways into other areas before taking a decision. Say the contractor's work was impinging on some conditions of the contract; there is no problem: The officer can shuffle thru the file and get the contract documents there itself. | The advantage of such as system is that it was not //reductionist.// The entire holistic of the sub-project are almost completely available in that box-file. If the officer had to search side-ways into other areas before taking a decision. Say the contractor's work was impinging on some conditions of the contract; there is no problem: The officer can shuffle thru the file and get the contract documents there itself. |